There are many reasons to move your business office. For example, maybe you want to expand your business to a new city, save money, have a nicer office space, be closer to your home, etc. Whatever the reason might be, you still need to move. It will be stressful to organize an office relocation. You need to notify your employees, discuss your decision with them, and try not to lose profit in that period. Not to mention all the stress of finding the best North Las Vegas movers. For this reason, here are all the tips for organizing an office relocation.
Move your business office with a good plan
When you are moving, you need to make a good plan. This means you should start with your moving preparations as early as possible. For example, if you are moving to Las Vegas, then start two or even three months in advance. In addition to this, you should make your moving checklist. As the name suggests, list down all the tasks you have to do regarding your relocation. Think about finding movers, storage units, packing supplies, new office space, and similar. When you finally make a list, see how long it will take to get them all done. Some people need months while others can complete all the tasks in a few weeks. For this reason, take everything into the account, your organizational skills and how fast you can finish all the tasks. Do not forget to give yourself enough time.
Notify your employees
Probably the most stressful part of one office relocation – the big talk with your employees. However, you cannot avoid it, so organize a meeting. Invite all the employees. You need to explain all the reasons for your decision. Then, give your employees some time to think it over. If you are changing the neighborhood, then you probably will not have any problems. On the other hand, if you are moving to a new city, then some employees will oppose the idea of their relocation. For this reason, you have to give them time to find a new job. Even if your employees are willing to move, you should help them. Try to help them in the house-hunting process, offer the information on the new city, recommend a neighborhood, etc.
Move your business office by making an inventory
Before every move, you have to decide what you will relocate and what will stay behind. For this reason, do an inventory. Again, you will need a list. Write down all the items you want to move to. Here are all the aspects of office relocation to consider.
- How many items will you move
- Will you move larger office items
- What will you do with file folders, documents, etc
- Will you move your electronic equipment
If you consider moving large and heavy items and electronic equipment, you should hire movers for this task. In addition to this, consider replacing old items with the new equivalents. For example, replace old uncomfortable chairs with new comfortable ones that are functional as well. Your employees will love the idea of new office furniture. You can also change the electronic equipment especially the one that is outdated.
Visit your new office space
When you are moving your business office, you should visit the new office space. Get a blueprint. This way you can plan the new look of your office. Also, this will help you to decide which pieces of furniture will fit your new office. It would be wise to bring along a few of your employees. It is important to include your employees in the moving process. They will be more excited about the whole idea of relocations if they are directly involved. In addition to this, you should divide the moving tasks among your employees. Assign one task to one employee according to their free time and skills. You can manage stress caused by office relocation if you get help from your employees. Furthermore, your business will not suffer if all the employees are included. Do not lose the profit just because you are moving your business office.
Gather all the packing supplies
You cannot start packing your office items without packing supplies. For this reason, you should get the following.
- Moving boxes
- Plastic bins
- Bubble wrapping
- Packing peanuts
- Shrink wrap
- Moving blankets
- Furniture movers, sliders, and dollies
First, start packing items that you are not using frequently. As the moving date is slowly approaching, start packing computers, documents, and other frequently used items. In addition to this, you should use different sized boxes and boxes for special purposes. For example, bankers’ boxes are perfect for file folders. If you are moving TV screens, use their original boxes. You should also protect your items well. This means use bubble wrapping and moving blankets. Lastly, do not forget to label your boxes. If you have fragile items, such as electronic devices, make sure to write FRAGILE on the box. Your movers will know to handle those boxes with great care.
Move your business office and notify everyone
Before you move, you should notify your service providers, such as your telephone company and an Internet service provider. In addition to this, do not forget to schedule an interview with your bank. See if you will need to close your accounts, open a new one, and similar. Do not forget about your current customers. Notify them as well about your move and tell them your new address. It would be wise to make new business cards with all the new information. You can also invest in marketing in order to introduce your business to the new neighborhood. Lastly, organize your moving day. If your office is located in the building, you need to inform the other tenants. Check the building’s regulations as well. If it is possible, let your movers come after the business hours.