How to organize a same day office relocation

After some careful consideration, you have decided to move your office to a new location. Nowadays, many people decide to move their business for different reasons. You found a better market, new employees, or simply wish to expand your business. Whichever the reason, you need to prepare for this relocation thoroughly. Approximately one office moving may take from one to three months depending on many different factors. But what to do in case you need to organize a same day office relocation? First of all, you need to hire a reliable moving company such as Triple 7 Movers Las Vegas to help you with your relocation. This type of moving you should not be handling on your own. It can cost you a lot more nerves and money if you go DIY. Read this article and discover ways to organize a same day move of your office.

Same day office relocation-smooth relocation

Although it sounds like a mission impossible, luckily you can organize everything shortly. Everybody in your company feels excited because of the upcoming move. Every relocation is complex and needs a lot of time and preparation which you do not have in this case. Among the most important steps is to organize your commercial movers Las Vegas. Make sure to book them as soon as possible. This may cost you a bit more since you will not book them in advance. But it will cost you even more if you try to do everything on your own. If you live in a building, make sure to book the elevator and staircase so movers can go up and down with your items. Make sure to keep clear and open communication with your movers since you do not have much time on your hands.

3 women packing for a same day office relocation
Make sure to prepare for relocation as smoothly as possible


Prepare your office for packing

In regular cases, you would have months to plan and prepare for your move. Since this is not the case and you do not have time to waste, you need to get down on the job quickly. Organize your employees and together go quickly through every corner of the office. Assign each group of people to go and make quick checklists of your inventory. You need to have a very precise moving plan and stick to it strictly. Also, moving services Las Vegas will give their best to make this as easy as possible for you. Remember that you are in charge and that you have to make a final decision on which items to pack for your move. Since you do not have much time, make sure to pack only what is necessary. The best is to start by organizing your documentation.

Get packing supplies and start with packing

Once you finish a quick decluttering process, you need to start packing. Use the spreadsheet you have created and store it on computers in each department so your employees can start packing.

a man holding a box and a woman sitting
Get packing supplies for a same day office relocation

Remove all the cables from your computers and printers, so they do not tangle. In addition, you have to label them so you can easily connect once in your new office. For large furniture, hire furniture movers to help you with quick preparation. Furniture movers will disassemble and reassemble your office furniture. In the meantime, you can instruct your employees to pack their desks. For same day moves, labeling is the key thing. You need to mark every box with labels and even write short descriptions for some critical items that have multiple parts. Watch out when packing computers. Do not stack them on top of each other to avoid damage.

Make sure to do all the paperwork and handle utilities

Before the moving day comes, you need to make sure that you have already done all the paperwork. Everything regarding renting, insurance, and business permits, you need to handle before you reach your new office. In addition, it is important to change your address in all the vital documents and statements. For a last-minute relocation, you must handle this before the big day. This way you will avoid paying any penalties and fines. In addition, do not forget to change the address on all your related spaces. When relocating your office, make sure to change the address on your website, business cards, and letterhead. Also, take care of your utilities. Internet, electricity, and water are something that you will use in your office every day. Make sure to contact utility providers and inform them when you plan to start using their services.

Prepare your new office for a same day office relocation

It would be useful if you could visit your new office before the moving day and prepare it for quick relocation. You can take a van to transport there some small and non-essential items. For example, transport all the plants, excess equipment, or smaller items from workstations and set them up before your movers arrive with the boxes. Also, it is important to clean up your office so you can easily set everything up and start your new office. Buy some cleansers, mops, and clothes, and thoroughly clean your new space. Once movers arrive with your furniture and boxes, you will put things in their place much easier and faster. Remember to communicate with your movers and employees all the time so you can handle everything well and on time and do not miss any important steps.

a man and a woman carrying an office desk
Try to transport smaller items before the moving day

If you need to undergo same day office relocation, the most important thing is not to panic in the first place. Remember that for any relocation the key thing is a good organization. Although you do not have much time, make sure to work on a quick but firm plan with your employees. Communication is very important at all stages of your move. Putting your strengths and skills together will certainly make things much easier both for you and your coworkers. In this case, every minute is vital so make sure that you use it properly and do not miss any key tasks on the way and you will succeed.

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